Pharmacists – Daily Workflow & Navigation Guide

A Pharmacist manages medication dispensing, verifies prescriptions, handles drug inventory, and ensures safe and accurate delivery of medicines to patients.
This page provides a structured overview of pharmacy workflows to help navigate Biograph efficiently.

How to Use This Page

Use this page as a quick navigation guide. Each workflow represents a common pharmacy task and shows the exact system path to follow.

Core Pharmacy Workflow (Primary Loop)

Handle medication requests from prescription to dispensing and stock update.

Workflow:
Patient Encounter → Medication Request → Item (Stock) → Stock Entry → Sales Invoice

Steps Explained:

• Patient Encounter – Access prescribed medications
• Medication Request – View and manage medication orders
• Item / Stock – Verify availability, batch, and expiry
• Stock Entry – Update inventory after dispensing
• Sales Invoice (via Billing) – Ensure medications are billed

Daily Jobs To Be Done

1. Process Medication Requests

Receive and manage prescriptions from practitioners.
Workflow:
Patient Encounter → Medication Request → Review Details

2. Verify Prescription Accuracy

Ensure correct medication, dosage, and duration.
Workflow:
Medication Request → Review Medication Details

3. Check Medication Stock Availability

Verify stock, batch, and expiry before dispensing.
Workflow:
Item → Stock Balance → Batch / Expiry

4. Dispense Medication

Prepare and issue medicines based on prescription.
Workflow:
Medication Request → Dispense → Update Status (Completed)

5. Record Dispensing & Update Stock

Update inventory after dispensing medicines.
Workflow:
Medication Request → Stock Entry → Inventory Update

6. Manage Inpatient Medications

Handle medication supply for admitted patients.
Workflow:
Inpatient Record → Medication Request → Stock Entry

7. Monitor Medication Requests & Billing Status

Track pending, completed, and billed medications.
Workflow:
Medication Request → Status (Pending / Completed / Billed)

8. Manage Medication Inventory

Track stock levels and handle shortages.
Workflow:
Item → Warehouse (Stock Balance) → Reorder / Transfer

9. Track Batch & Expiry

Ensure safe dispensing using valid stock.
Workflow:
Item → Batch → Expiry Check

10. Support Billing for Medications

Ensure dispensed medications are correctly billed.
Workflow:
Medication Request → Sales Invoice

Key Navigation Insight

Most pharmacy activities revolve around four core areas:

• Medication Request – Central record for dispensing
• Patient Encounter – Source of prescriptions
• Item & Inventory – Stock, batch, and expiry management
• Stock Entry – Inventory updates after dispensing

From these, pharmacists can:

• review and verify prescriptions
• check stock availability and expiry
• dispense medications safely
• update inventory and track usage
• coordinate with billing for revenue capture

Understanding this flow ensures efficient and safe pharmacy operations.