Procedure Consumables & Billing

Consumables Management

Tracking consumables used during procedures is essential for:

• Accurate billing — Charge patients for materials used
• Inventory management — Maintain adequate stock levels
• Cost analysis — Understand the true cost of each procedure

How Consumables Work

1. Template defines defaults — The procedure template lists standard consumables
2. Adjust at procedure time — The practitioner can add or remove items based on actual usage
3. Stock integration — When ERPNext Stock module is configured, consumables are automatically deducted from the service unit's warehouse
4. Billing integration — Consumable costs can be added to the patient's invoice

Procedure Billing

Procedures are billed through the ERPNext invoicing system:

Billing Component	Source
Procedure charge	From the procedure template's linked Item and Rate
Consumables	Individual item charges from the consumables list
Practitioner fee	If the performing practitioner has separate charges

Billing Flow

1. Procedure is ordered from a Patient Encounter → Invoice line item can be created
2. Procedure is completed and submitted → Consumables are finalized
3. Sales Invoice includes the procedure charge and consumable costs
4. Payment is processed through ERPNext Payment Entry

Tip: For procedures ordered from an encounter, the billing can be automated — the system creates the invoice item when the procedure order is placed, not when the procedure is performed.